GDPR Information

Overview

The General Data Protection Regulation (GDPR) is a comprehensive data protection law that came into effect on 25 May 2018. It provides individuals with enhanced rights over their personal data and imposes strict obligations on organizations that process such data.

At glowingshadow-marsh, we are committed to complying with GDPR and protecting your personal information. This page explains your rights under GDPR and how we ensure compliance.

Your Rights Under GDPR

1. Right to Be Informed

You have the right to be informed about the collection and use of your personal data. We provide this information through our Privacy Policy and this GDPR page.

2. Right of Access

You have the right to access your personal data and obtain confirmation that we are processing it. You can request:

• What personal data we hold about you
• Why we are processing it
• Who we share it with
• How long we will keep it
• Whether it is transferred outside the UK/EEA

3. Right to Rectification

If your personal data is inaccurate or incomplete, you have the right to have it corrected or completed. We will respond to your request within one month.

4. Right to Erasure (Right to Be Forgotten)

You can request that we delete your personal data in certain circumstances, such as:

• The data is no longer necessary for the purpose it was collected
• You withdraw consent and there is no other legal basis for processing
• You object to the processing and there are no overriding legitimate grounds
• The data has been unlawfully processed
• The data must be erased to comply with a legal obligation

5. Right to Restrict Processing

You can request that we limit how we use your personal data in certain situations:

• You contest the accuracy of the data
• Processing is unlawful but you don't want the data erased
• We no longer need the data but you need it for legal claims
• You have objected to processing and verification is pending

6. Right to Data Portability

You have the right to receive your personal data in a structured, commonly used, and machine-readable format. You can also request that we transfer this data directly to another organization where technically feasible.

7. Right to Object

You can object to processing of your personal data where:

• Processing is based on legitimate interests or performance of a public interest task
• Your data is used for direct marketing purposes
• Your data is used for scientific or historical research

8. Rights Related to Automated Decision Making

You have the right not to be subject to decisions based solely on automated processing, including profiling, which produces legal effects or similarly significantly affects you. We do not currently use automated decision-making processes.

Data Protection Principles

We process personal data in accordance with the following GDPR principles:

• Lawfulness, fairness, and transparency: We process data lawfully, fairly, and transparently
• Purpose limitation: We collect data for specified, explicit, and legitimate purposes only
• Data minimization: We collect only data that is adequate, relevant, and limited to what is necessary
• Accuracy: We keep data accurate and up to date
• Storage limitation: We keep data only as long as necessary
• Integrity and confidentiality: We process data securely
• Accountability: We are responsible for and can demonstrate compliance

Legal Basis for Processing

We only process your personal data when we have a legal basis to do so. The legal bases we rely on include:

• Consent: You have given explicit consent
• Contract: Processing is necessary to fulfill a contract with you
• Legal obligation: Processing is necessary to comply with the law
• Legitimate interests: Processing is necessary for our legitimate interests, provided your rights don't override these interests

Data Security

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including:

• Encryption of personal data
• Regular security assessments
• Access controls and authentication
• Staff training on data protection
• Incident response procedures

Data Breach Notification

In the event of a personal data breach that is likely to result in a high risk to your rights and freedoms, we will notify you without undue delay. We will also notify the relevant supervisory authority within 72 hours of becoming aware of the breach.

International Data Transfers

If we transfer your personal data outside the UK or European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

• Standard contractual clauses approved by the European Commission
• Transfer to countries with adequate data protection decisions
• Use of binding corporate rules

Data Protection Officer

For questions about our GDPR compliance or to exercise your rights, you can contact us at [email protected].

Complaints

If you believe we have not complied with GDPR or handled your data appropriately, you have the right to lodge a complaint with the supervisory authority:

Information Commissioner's Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
United Kingdom
Tel: 0303 123 1113
Website: ico.org.uk

Updates to This Information

We may update this GDPR information from time to time to reflect changes in our practices or legal requirements. Please check this page periodically for updates.